The following information is regarding TuneCore's Publishing Administration service
Congratulations for joining TuneCore’s Publishing Administration! There’s a few steps you need to complete in order for us to register your music with collection agencies worldwide:
- Submit Splits
- Your split refers to how much of the copyright you own for a particular composition. For example, if you wrote a composition in its entirety then you own 100%. This means that your split is 100%.
- If you have co-writers for a particular composition then you would enter your individual % that is in agreement with your co-writer. For example, if you and your co-writer agree to a 50/50 split then you would enter your individual 50% split. If you and your co-writer agree to a 75/25 split, then you enter 25% or 75%, whichever was granted to you per your agreement with your co-writer.
- If you’re distributing through TuneCore, your songs will already be available for split submission in your Composition Manager
- If you’re not distributing through TuneCore or you haven’t distributed yet, you’ll need to submit your songs through a separate registration form and upload your song files to TuneCore.
- Submit a CAE number
- A CAE Number (or IPI number) is an international identification number assigned to songwriters and publishers to uniquely identify rights holders (e.g., songwriters and publishers). This is a separate number from your PRO account number.
- A CAE/IPI number will be generated for you approximately 1 week after you affiliate with your PRO as a writer. You may then learn what CAE/IPI number has been assigned to you by doing a repertoire search by your registered songwriter/composer name at your PRO. The number will appear next to your name.
- Submit tax information. Keep in mind that we cannot pay your quarterly royalty statements without this tax information , so please submit this information as soon as possible.
- If you are NOT a US Citizen/Resident:
- In order to submit your foreign tax information, you need to access your W-8BEN form here
- Click 'Please complete your tax info (required before you can get paid). ' The ITIN or SSN fields are not mandatory. A 30% withholding will apply on US Sourced Royalties if you do not have a ITIN or SSN .
- Click ' No ' when asked if you are a U.S. citizen or resident.
- You'll be brought to the W-8BEN form which you need to complete. The W-8BEN asks the foreign person to provide a U.S. Taxpayer Identification Number (ITIN) or Social Security Number (SSN). You can only get an ITIN or SSN if you are a resident in a treaty country. Please go here to see if your respective country is included in the US Government's list of treaty countries.
- If your country is listed, you can apply for an ITIN by filing Form W-7 (below) with the IRS. It usually takes 4-6 weeks to get an ITIN. Once you receive your ITIN, please make sure you update your W-8BEN form with your ITIN in your TuneCore account.
- If your country is listed, you must also contact us here to obtain a signed letter, which you will submit along with your W-7 to the IRS.
- Please include your full legal name and complete residential address when emailing us for a letter.
- Access and download your W-7 form here
- If necessary, please file the W-7 form first with the IRS by sending the form to the address below:
Internal Revenue Service
P.O. Box 149342
Austin, TX 78714-9342
- Internal Revenue Service
- If you ARE a US Citizen/Resident:
- In order to submit your tax information, you need to access your W9 form here
- You should enter your SSN (Social Security Number) as XXX-XX-XXXX if you are filing as an INDIVIDUAL/SOLE PROPRIETORSHIP or If you are filing as a business (LLC, Corporation, Trust, etc.) you should enter your EIN (Employer Identification Number) as XX-XXXXXXX.
Please keep in mind that we cannot start collecting your royalties until all of these steps are completed, so
the sooner you register your songs, the sooner we can start collecting for you!